Transactions Manual

OORs with Title of Senior Research Scientist and Research Scientist

Requirements – for VP&S only

Note: If recommending an advanced rank by an expedited COAP review, see 1-8 Expedited Review of Appointments (which must be followed within six to nine months by a full COAP review).

Department submits the following:

  • A completed appointment dossier for FOM COAP review, including:
    • Letter from chair to Dean nominating the officer and including the title, candidate’s scholarly activity, research accomplishments, teaching record, and evidence of service
    • Signed Memorandum of Agreement (for joint or interdisciplinary appointments – see 1-6 Joint/Interdisciplinary Appointment)
    • Officer’s CV in COAP format
    • Candidate’s statement of research, teaching, and service activities
    • List of referees
    • Copy of letter to referees
    • Letters of Evaluation
    • One copy of five papers judged by the candidate and the department to be the most noteworthy contributions to the literature
  • School and/or departmental COAP approval letter and report
  • Invention Agreement (not applicable to the Department of Psychiatry)
  • Tax documents and NYS Labor Law 195.1 form, if salaried
  • Affirmative Action RAPS Clearance
  • Offer letter, signed by both chair and candidate
  • Visa and non-resident alien documents, when applicable
  • Upon receipt of Trustees' approval, a TBH or Paper Nomination, if unable to use the TBH
  • Voluntary Self-Identification of Race and Ethnicity form
  • Pre-Hire Attestation Form

Workflow – VP&S OORs with Title of Senior Research Scientist and Research Scientist

Workflow - Part 1, FOM COAP review

Note: If recommending an advanced rank by an expedited COAP review, see 1-8 Expedited Review of Appointments (which must be followed within six to nine months by a full COAP review).

  • The OFA Representative reviews the submission for completeness and accuracy and schedules the school dean and/or department chair to present to the FOM COAP.
  • Once the FOM COAP presentation is scheduled, the OFA Representative forwards the agenda to the FOM COAP members and uploads the dossier to CourseWorks for their review.
  • The OFA Representative sends reminder notices to the school dean and/or chair or designee regarding the presentation(s).
  • The dean, chair, and/or designee presents the candidate to the FOM COAP.
  • When the chair has completed the brief presentation and leaves, the committee votes.

Workflow – Part 2, TBH or Paper Nomination processing

  • The department submits the TBH or Paper Nomination.
  • The OFA Representative conducts a preliminary review of the submission.
  • The OFA Representative submits the request to the SVP for approval.
  • The SVP reviews and, if acceptable, approves by signing the TBH or Paper Nomination.
  • OFA approves and submits the TBH electronically or Paper Nomination manually to CUIMC Payroll or directly to HRPC, if zero-salaried.

Requirements – for CDM, SON, and Mailman only

Department submits the following:

  • Letter from chair to Dean nominating the officer for appointment and including the title, candidate’s scholarly activity, research accomplishments, teaching record, and evidence of service
  • Officer’s CV in COAP format
  • Signed Memorandum of Agreement (for joint or interdisciplinary appointments – see 1-6 Joint/Interdisciplinary Appointment)
  • School and/or departmental COAP approval letter and report
  • Invention Agreement
  • Tax documents and NYS Labor Law 195.1 form, if salaried
  • Affirmative Action RAPS Clearance
  • Offer letter, signed by both chair and candidate
  • Visa and non-resident alien documents, when applicable
  • TBH or Paper Nomination, if unable to use the TBH
  • Voluntary Self-Identification of Race and Ethnicity form
  • Pre-Hire Attestation Form

Workflow – for CDM, SON, and Mailman only

  • The OFA Representative conducts a preliminary review of the submission.
  • The OFA Representative submits the request to the SVP for approval.
  • The SVP reviews and, if acceptable, approves by signing the TBH or Paper Nomination.
  • OFA approves and submits the TBH electronically or Paper Nomination manually to CUIMC Payroll or directly to HRPC, if zero-salaried.

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