Transactions Manual

Staff Officers of Research (Salaried and Part-Time Zero-Salaried)

Requirements

Department submits the following:

  • Letter from chair to Dean recommending the appointment and including the officer’s name, title, and effective date of hire, as well as – for a part-time zero-salaried officer – the school/program in which he/she is currently enrolled and a statement indicating that the work he/she will be doing is directly related to the pursuit of his/her degree
  • Officer’s CV, using the COAP format as a guideline
  • Invention Agreement (not applicable to Department of Psychiatry)
  • Salaried officer only:
    • Tax documents and NYS Labor Law 195.1 form, if salaried
    • Affirmative Action RAPS Clearance
    • Proof of Doctorate if received within the previous 2 years
    • Offer letter, signed by both chair and candidate
    • Tax documents
    • Approved Position Classification Form
  • Part-time zero-salaried officer only (to be used for Officers of Research who are performing research in pursuit of a degree):
    • Proof of current school/program enrollment
  • Visa and non-resident alien documents, when applicable
  • TBH, or Paper Nomination if unable to use the TBH
  • Voluntary Self-Identification of Race and Ethnicity form
  • Pre-Hire Attestation Form

Workflow – Staff Officers of Research

Path 1 – If salaried

  • The OFA Representative reviews the CUIMC Position Classification Form and associated documentation and submits them to the Faculty Affairs AVP for approval.
  • The Faculty Affairs AVP reviews and, if acceptable, signs the Position Classification Form.
  • OFA sends a copy of the signed Position Classification Form to the department faculty affairs contact.
  • Upon receipt of the approved Position Classification Form, the department submits the TBH or, if unable to use a TBH, the Paper Nomination Form.
  • The OFA Representative reviews the submission and submits it to the OFA Senior Director.
  • The OFA Senior Director reviews and, if acceptable, approves by signing the TBH or Paper Nomination Form.
  • OFA approves and submits the TBH electronically or Paper Nomination manually to CUIMC Payroll.

Path 2 – If part-time zero-salaried

  • The department submits the TBH or, if unable to use a TBH, the Paper Nomination Form.
  • The OFA Representative reviews the submission and submits it to the OFA Senior Director.
  • The OFA Senior Director reviews and, if acceptable, approves by signing the TBH or Paper Nomination Form.
  • OFA approves and submits the TBH electronically or Paper Nomination manually to HRPC.

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