Transactions Manual

Assistant Professor at CUMC and Assistant Professor (on tenure track)

Requirements 

Department submits the following:

  • Letter from chair to Dean recommending the appointment and including the officer’s name, title, and effective date of the joint or interdisciplinary appointment
  • Officer’s CV, using the COAP format as a guideline
  • Memorandum of Agreement (MOA) between the home and host school (if applicable), department, institute, or center, signed by the chair, and including:
    • Proposed title of the nominee
    • Specification of the home/host/administrative and position school/department
    • Source of the nominee’s salary, indicating percentage per source
    • The space assigned to the nominee during the period of the appointment
    • The nominee’s teaching, research, service, and clinical (if applicable) responsibilities in each school/department
    • The nominee’s voting rights in the home/host departments, in accordance with the school/department bylaws
    • For tenure track faculty only, a statement indicating that the appointment falls under the eight- or eleven-year rule for tenure
  • TBH (new hire with interdisciplinary appointment), Paper Nomination (joint appointment), or PAF reflecting action/reason codes DTA/Complete University Title (existing employee with interdisciplinary appointment)
  • Pre-Hire Attestation Form
  • Voluntary Self-Identification of Race and Ethnicity Form

Workflow

Path 1 – Submission via TBH (for new hires with an interdisciplinary appointment)

  • The OFA Representative reviews the submission, including the signed Memorandum of Agreement (MOA), and submits it to the SVP for approval.
  • The SVP reviews the submission and, if acceptable, approves the hire paperwork and signs the MOA.
  • OFA approves and submits the transaction electronically, which then informs CUIMC Payroll.

Path 2 – Submission via Paper Nomination (for new hires with a joint appointment and for current CU OOIs obtaining a new joint appointment)

  • The OFA Representative reviews the submission and submits it to the SVP.
  • The SVP reviews the submission and, if acceptable, signs the MOA.
  • OFA approves and submits the Paper Nomination to CUIMC Payroll.

Path 3 – Submission via PAF (for current CU OOIs obtaining an interdisciplinary appointment)

  • The OFA Representative reviews the submission and submits it to the SVP.
  • The SVP reviews the submission and, if acceptable, signs the MOA.
  • OFA approves and submits the PAF to CUIMC Payroll.

Resources